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    Industry: Conveyancing

    Filipino Conveyancing VAs for Australian Firms

    Trained on PEXA, LEAP Conveyancing, Smokeball and InfoTrack. Section 32/27 prep, settlement coordination, contracts admin, ID verification, fully managed from Australia.

    4.9/5from 200+ Australian founders
    PEXA / LEAP / Smokeball trained Settlement-ready Live in 14 days
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    Where AU conveyancers lose their weekends

    Section 32 / Section 27 prep is repetitive but unforgiving

    Each one needs title, rates, water, planning, owners corp certificates. Miss one equals settlement delay or rescission. Your conveyancers spend half their week assembling, not advising.

    PEXA workspaces don't manage themselves

    Every transaction equals workspace creation, party invitations, document uploads, lodgement consents, settlement file matching. Settlement day errors cost real money.

    Settlement chasing eats Mondays

    Banks, vendors, real estate agents, building inspectors. Everyone wants status, nobody wants to update first. Someone has to chase, and that someone burns 3-5 hours per settlement.

    ID verification compliance is non-negotiable

    100-point ID under PEXA Model Participation Rules, VOI certificates, IDfy / GlobalX integrations. Done wrong equals settlement blocked plus insurance exposure.

    What our conveyancing VAs do

    File Opening & Pre-Contract

    • LEAP Conveyancing / Smokeball / Actionstep matter setup
    • Title searches via GlobalX or LEAP Search
    • Rates, water, owners corp certificate ordering
    • Planning certificate ordering
    • Section 32 (VIC) / Section 27 (NSW, QLD, others) assembly
    • Vendor disclosure pack preparation

    PEXA & Settlement

    • PEXA workspace creation and party invitations
    • Document upload and version control
    • Lodgement consent chase
    • Funds reconciliation prep (statement of adjustments)
    • Settlement day workspace monitoring
    • Post-settlement workspace closure

    ID Verification & Compliance

    • 100-point ID verification via IDfy / GlobalX
    • VOI (Verification of Identity) certificate management
    • Client Authorisation form chase
    • PEXA Model Participation Rules compliance evidence

    Client & Stakeholder Comms

    • Vendor and purchaser status updates
    • Real estate agent settlement coordination
    • Bank settlement booking and variations
    • Building inspector and pest inspector coordination
    • Lender and mortgagee discharge admin

    Contracts & Documents

    • Contract preparation from your templates
    • Special conditions tracking
    • Cooling-off period management
    • Deposit and balance scheduling
    • Stamp duty and transfer duty calculations (lodgement only, not advice)
    • E-conveyancing and e-signature admin (Annature, DocuSign, Adobe Sign)

    Post-Settlement

    • Statement of adjustments
    • Settlement reconciliation
    • Trust account reconciliation prep
    • File close-out documentation
    • Client feedback collection
    • Review request automation

    Tools your conveyancing VA already knows

    Practice mgmt

    • LEAP Conveyancing
    • Smokeball
    • Actionstep
    • LawMaster

    Settlement

    • PEXA
    • GlobalX
    • Watercress

    Searches

    • InfoTrack
    • GlobalX
    • Watercress

    ID / Signing

    • IDfy
    • Annature
    • DocuSign
    • Adobe Sign

    Comms

    • Outlook
    • Teams
    • client portals

    State revenue

    • SRO Vic
    • Revenue NSW
    • QRO Qld
    • RevenueSA
    • WA OSR (lodgement only)

    How we get your VA live in 14 days

    1

    Brief us

    Tell us your tools, hours and conveyancing workload.

    2

    We shortlist

    Industry-matched VAs, vetted and tested, in 5 days.

    3

    You hire

    Pick your VA. Shortlist in 7 to 14 days. No lock-in contract.

    Conveyancing FAQs

    Yes. Our conveyancing VAs are pre-trained on PEXA (settlement layer), LEAP Conveyancing (Australia's dominant conveyancing platform), Smokeball, Actionstep and InfoTrack. They handle workspace management, settlement coordination, and document workflows.

    Yes, to your template. They order all required certificates (title, rates, water, planning, owners corp), assemble the disclosure pack, and flag any anomalies for your review. You sign off before the pack goes to the purchaser/agent.

    Yes. They create workspaces, invite parties, upload documents, chase lodgement consents, monitor settlement-day workspaces, and close workspaces post-settlement. Funds authorisation always stays with your licensed conveyancer or solicitor.

    Discussed on the discovery call. Pricing varies depending on transaction volume and whether you need pure admin (file prep, settlement chase) or senior VAs who own end-to-end workspace coordination.

    Yes, via IDfy or GlobalX integration. They run the VOI process, chase outstanding documents, and prepare the Client Authorisation form. You review and sign off as the certifier.

    14 days from first call. By day 7 they're shadowing in your LEAP / Smokeball / Actionstep; by day 14 they're preparing Section 32/27 packs.

    Yes, primary use case. They run your settlement coordination cadence (typically daily in the week of settlement), chase status updates, and escalate only the items that need your decision.

    Yes, at an admin level. They know the disclosure requirements, settlement processes, e-conveyancing rules, and state revenue office processes for each jurisdiction. They escalate legal interpretation questions to you.

    Junior level only, they prepare reconciliations, draft payment authorisations, and prep audit packs. Authorisation of trust payments always stays with your licensed conveyancer or solicitor.

    Yes, for everything requiring a signature, advice, complex matters, and licensed activities. Your VA absorbs the admin layer so your conveyancer focuses on the legally-required work and client relationships.

    Other industries we serve

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    Get Section 32/27 prep and PEXA off your desk

    Brief us in 15 mins. Shortlist in 7 to 14 days. No lock-in contract.

    Book a 15-min call →