Are you a VA?  VA jobs →
    Industry: Real Estate

    Hire a Real Estate Virtual Assistant for Your Australian Agency

    Trained on AgentBox, Rex, VaultRE, Box+Dice. They handle CRM admin, listings, buyer follow-ups, settlements and trust prep, while you list, sell and lease.

    4.9/5from 200+ Australian founders
    Live in 14 days 14 days notice to cancel No lock-in
    Get matched in 60 seconds

    Optional, we'll SMS you the booking link

    Or book a 15-min call instead →

    What an Aussie real estate agent's admin pile actually looks like

    The inbox monster

    200 buyer enquiries from realestate.com.au sitting unanswered. Hot leads going cold.

    Listings limbo

    New listings stuck in draft because no-one has uploaded photos, written copy or set up the campaign.

    Settlement chaos

    Building & pest, finance dates, special conditions, all in your head, all overdue.

    PM treadmill

    Routine inspections behind. Arrears letters not sent. Lease renewals slipping.

    What our real estate VAs actually do

    Sales support

    • Reply to enquiries from realestate.com.au and Domain inside 15 minutes
    • Build listings: photo upload, copy, social tiles, signboard order
    • Schedule open homes and send confirmation SMS to registered buyers
    • Chase building & pest, finance and special-condition dates pre-settlement
    • CRM hygiene: tag, segment, drip campaigns to past appraisals
    • Prep CMAs and pre-listing kits from your template

    Property management

    • Routine inspection scheduling and report follow-up
    • Lease renewals, rent reviews, ingoing/outgoing reports
    • Maintenance: triage, tradie dispatch, owner approval
    • Arrears: SMS, letters, breach notices to your template
    • Trust account reconciliation prep (signed off by AU accountant)
    • Routine landlord and tenant correspondence

    Tools your real estate VA already knows

    CRM

    • AgentBox
    • Rex
    • VaultRE
    • Box+Dice
    • MyDesktop

    Listings

    • realestate.com.au
    • Domain
    • Homely
    • OpenAgent

    Forms

    • DocuSign
    • Realworks (REIQ)
    • Forms Live (REIV)
    • Realtair

    Comms

    • Twilio SMS
    • Slack
    • Microsoft Teams
    • WhatsApp

    Marketing

    • Canva
    • Mailchimp
    • Klaviyo
    • Meta Ads Manager

    Reporting

    • PropertyMe
    • Console Cloud
    • PowerBI
    • Google Sheets

    How we get your VA live in 14 days

    1

    Brief us

    Tell us your CRM, hours, agents and listings volume.

    2

    We shortlist

    Industry-matched, trained on AgentBox/Rex/VaultRE, in 5 days.

    3

    You hire

    Pick your VA. Shortlist in 7 to 14 days. No lock-in contract.

    Real estate VA, frequently asked questions

    Yes. Every real estate VA is trained on at least two of AgentBox, Rex, VaultRE, Box+Dice and PropertyMe before we put them in front of you. If you use something else, we train them in week 1 at no extra cost.

    Yes. Our VAs are trained on state-specific forms and contract paperwork. They know what a Form 6 is in QLD vs a Section 32 in VIC.

    Yes. Most clients have their VA make follow-up calls, schedule inspections, and chase missing paperwork. Accent is clear and professional. You can listen to call samples before hiring.

    Through your normal CRM user account with a unique login. Our VAs work from home in the Philippines on their own equipment, with a backup internet connection. They access your systems through your own logins and permissions, and access controls and 2FA are configured on your side.

    Our VAs assist with bank reconciliations, receipting, disbursement prep and arrears reports. A licensed AU trust accountant signs off on actual movements. We never give a VA outright trust authority.

    They handle the admin load: routine inspections coordination, lease renewals, maintenance dispatch, arrears chasing, rent reviews, ingoing/outgoing reports. The licensed PM stays the relationship owner.

    14 days from briefing to your VA's first day. We use the time to match, train on your stack, and run paid trial tasks so day-one is productive.

    Pricing is tailored to scope, hours and role seniority. Send us a 2-minute brief at /get-started and we will return a fixed all-inclusive monthly quote (incl. GST) within 24 hours.

    14 days notice to cancel, in writing, at any time. No lock-in contract. Free unlimited replacements if anything changes.

    One dedicated VA. Same person every day. They learn your office, your agents, your buyers. If they go on leave, we cover with a trained backup.

    Yes. Default is your local AU business hours. You can also split-shift (e.g. 6am-2pm AEST) if you want early-morning listings prep before the office opens.

    Freelance VAs juggle 4-5 clients and disappear when life happens. StaffPilot VAs are full-time employees with one client (you), an Australian account manager, paid leave, and HR cover. They stay.

    Other industries we serve

    Trades & Construction VAsMarketing Agencies VAsFinance & Bookkeeping VAs
    See all industries →

    Ready to get your week back?

    Brief us in 15 mins. Shortlist in 7 to 14 days. No lock-in contract.

    Book a 15-min call →